Admin Guide

As an Admin, your job is to govern the assessment publication pipeline and manage portal users. You are the final step in making approved assessments visible on the public Saudi NCAP website.

What you can do:

• Publish, unpublish, and archive assessments
• Manage user accounts and assign roles
• Oversee the Website Manager section (pages, media, site settings)

What you cannot do:

• Create or edit assessments
• Approve or return assessments (that is the Reviewer’s job)
• Access system configuration, audit logs, or monitoring

Logging In

1. Open the portal

   Go to the Saudi NCAP Admin Portal. When the browser authentication popup appears, enter the portal credentials provided by your administrator.

   

2. Sign in with your account

   On the login page, enter your username and password, then click Sign In.

   Tip

   The Admin username starts with a capital letter.

3. Verify your identity

   On the verification page, select Email as the method, click Send Code, enter the 6-digit code you receive, and click Verify. You will be redirected to your dashboard.

   

What You See

After logging in, you arrive at the Dashboard with an overview of portal statistics. Your sidebar includes:

• Dashboard — overview and statistics
• Assessments — view and manage the publication pipeline
• Protocols — view assessment protocols
• Administration — user management
• Website Manager — pages, protocols, media library, site settings

Publishing an Approved Assessment

When a Reviewer approves an assessment, it is ready for you to publish:

1. Go to the Assessments page

   Click Assessments in the sidebar.

   

2. Find approved assessments

   Look for assessments with Approved status. You can use the Status filter to show only approved assessments.

3. Publish the assessment

   Click the Publish button on the assessment row, or open the assessment and click Publish from the detail view.

4. Confirmation

   The assessment status changes to Published. It is now visible on the public Saudi NCAP website.

Unpublishing a Published Assessment

If a published assessment needs to be temporarily removed from the public website:

1. Find the published assessment

   Go to the Assessments page and find the assessment with Published status.

2. Open the assessment

   Click on the assessment to view its details.

3. Click “Unpublish”

   Click the Unpublish button. The assessment is removed from the public website but remains in the system.

   

4. Result

   The status changes to Unpublished. The assessment can be republished later or archived.

Note

Unpublishing does not delete the assessment. It simply removes it from public view. Use this when an assessment needs temporary corrections or when publication timing needs to be adjusted.

Archiving an Assessment

To permanently retire an unpublished assessment:

1. Find the unpublished assessment

   The assessment must be in Unpublished status before it can be archived.

2. Open the assessment

   Click on the assessment to view its details.

3. Click “Archive”

   Click the Archive button. The assessment is moved to archived status.

Caution

Archived assessments cannot be easily restored. Only archive an assessment when you are certain it is no longer needed.

Managing Users

As an Admin, you can create user accounts and assign roles:

1. Go to User Management

   In the sidebar, click Administration then User Management.

   

2. View existing users

   The user list shows all portal accounts with their assigned roles and status.

3. Create a new user

   Click the create button to add a new user account. Fill in the user details and assign the appropriate role (Assessment Editor, Assessment Reviewer, CMS Manager, etc.).

4. Modify an existing user

   Click on a user to edit their details, change their role, or deactivate their account.

Note

You can create and manage most user types, but you cannot create other Admin accounts or modify system-level roles and permissions. Those actions are restricted to the Super Admin.

Website Manager

The Website Manager section gives you oversight of the public website content:

• Pages — view and manage bilingual content pages
• Protocols (CMS) — view protocol documentation for the website
• Media Library — browse and upload media files (images, documents)
• Site Settings — view site configuration (read-only for Admin)

This section is shared with the CMS Manager role. As an Admin, you have the same capabilities here but can also see Site Settings.

Known Differences

There are currently no known differences between the intended design and the current system for the Admin role.